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Zapier makes it easy to integrate CallRail with Google Sheets - no code necessary. See how you can get setup in minutes.
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CallRail
CallRail
1. Choose trigger event
Google Sheets
Google Sheets
2. Choose action
1. Select the event
Setup
Test
CallRail
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Phone Call Completed" from CallRail.
Add your action
An action happens after the trigger—such as "Create Spreadsheet Column" in Google Sheets.
You’re connected!
Zapier seamlessly connects CallRail and Google Sheets, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Use Timezone set up on the spreadsheet to format date values?
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Cell Range
Required
Condition Type
Required
Background Color
Text Color
Bold Text
Italic Text
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet Containing the Worksheet to Copy
Required
Worksheet to Copy
Required
Copy Worksheet Destination
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Title
Required
Overwrite existing worksheet with the same title
Headers
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Confirm Deletion
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Cell Range
Required
Format Type
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Spreadsheet
Required
Worksheet
Required
New Sheet Name
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Cell Range
Required
Sort by Column
Required
Sort Order
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Drive
Spreadsheet
Required
Worksheet
Required
Lookup column
Required
Lookup value
Required
Supporting lookup column
Supporting lookup value
Search from last row
First row
Row count
Action
This is an event a Zap performs.
Search
Find existing data in your app
Drive
Spreadsheet
Required
Title
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
Drive
Spreadsheet
Required
Worksheet
Required
Columns
Required
Row count
Required
Output format
First row
Action
This is an event a Zap performs.
Search
Find existing data in your app
Spreadsheet ID
Required
Include Grid Data
Action
This is an event a Zap performs.
Search
Find existing data in your app
Drive
Spreadsheet Name
Required
Search Type
Spreadsheet to Copy
Headers
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
Drive
Spreadsheet
Required
Worksheet
Required
Lookup column
Required
Lookup value
Required
Supporting lookup column
Supporting lookup value
Search from last row
Row count
Action
This is an event a Zap performs.
Search or write
Find existing data in your app, or create a new record if no data is found
For AI agents & developers
Use CallRail and Google Sheets with AI agents and code
Beyond Zap workflows. Call CallRail and Google Sheets actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose CallRail and Google Sheets actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Create Spreadsheet Column
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Practical ways you can use CallRail and Google Sheets
Track received messages in a spreadsheet
When your company receives an SMS in CallRail, Zapier can log the data as a new row in a Google Sheet. This ensures all SMS communications are archived, giving business owners greater oversight and creating a simplified way to track client or customer messages.
When a new row is added in Google Sheets, Zapier can trigger the creation of a related record in CallRail. IT professionals can use this to automate the flow of structured data, such as user accounts or service requests, between tools, reducing manual effort and potential errors.
When a phone call is completed in CallRail, Zapier can automatically create a new row in a Google Sheet including details such as caller information and call outcome. This automation centralizes call data in a spreadsheet, which improves reporting accuracy and saves time on data entry, giving marketers key insights faster.
Learn how to automate Google Sheets on the Zapier blog
Make work flow with AI
Level up your CallRail to Google Sheets integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about CallRail + Google Sheets integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with CallRail and Google Sheets
How can I set up an integration between CallRail and Google Sheets?
To set up the integration, you'll need to use our platform as a bridge to connect your CallRail account with Google Sheets. Start by creating a new zap and select CallRail as the trigger app and choose from triggers such as 'New Call' or 'New Text Message'. Then, select Google Sheets as the action app and configure actions like 'Create Spreadsheet Row' or 'Update Spreadsheet Row.' Follow the prompts to authenticate both accounts and map your fields accordingly.
What kind of triggers are available for integrating CallRail with Google Sheets?
When integrating CallRail with Google Sheets, you can use triggers such as 'New Call', which activates when a new call is recorded in CallRail, and 'New Text Message', which triggers when a text message is received. These allow you to automatically push this data into Google Sheets for better tracking and management.
Can I update existing rows in Google Sheets with data from CallRail?
Yes, you can update existing rows. When setting up the zap, choose an appropriate action like 'Update Spreadsheet Row' in Google Sheets. You will need to specify search criteria within your spreadsheet to find the correct row to update based on information from your CallRail trigger, such as Caller ID or tracking number.
Is it possible to create custom reports using data from both CallRail and Google Sheets?
While we facilitate the data transfer from CallRail into Google Sheets through our integration, creating custom reports involves using features within Google Sheets. You can leverage filters, pivot tables, or additional formulas inside your spreadsheet once the data has been imported.
Do I need any specific permissions on my Google account to enable this integration?
Yes, you will need permission to access and edit spreadsheets in your connected Google account. Ensure you've been granted at least edit access on any sheets you're looking to connect so that our platform can populate or modify them as specified by your zap setup.
Can new leads from phone calls be automatically added to my existing lead tracking sheet?
Absolutely! By setting up a zap with trigger 'New Lead' from phone calls in your CallRail account, you can have each new lead's information automatically appended as a new row in your designated lead tracking sheet on Google Sheets.
Are there any limitations on the number of zaps I can create between CallRail and Google Sheets?
The number of zaps you can create is generally determined by your subscription plan with us. However, within those limits, there’s flexibility to create multiple zaps catering different triggers/actions between CallRail and various sheets depending on what's needed for your operations.
About CallRail
CallRail is an analytics platform designed for those who rely on quality calls and inbound leads to measure success.