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Zapier makes it easy to integrate Calendly with Gmail - no code necessary. See how you can get setup in minutes.
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Calendly
Calendly
1. Choose trigger event
Gmail
Gmail
2. Choose action
1. Select the event
Setup
Test
Calendly
Choose a trigger event
Choose a trigger
A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.
Add your action
An action happens after the trigger—such as "Add Label to Email" in Gmail.
You’re connected!
Zapier seamlessly connects Calendly and Gmail, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
Create a new record or update an existing record in your app.
Message
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Trigger_instructions
Thread
Required
To
Cc
Bcc
From
From_name
Body type
Body
Required
Add signature default
Signature delimiter
Label or mailbox
Attachments
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Name of label
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Message
Required
Label(s) to remove
Required
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Trigger_instructions
Thread
Required
To
Cc
Bcc
From
From_name
Reply_to
Subject
Body type
Body
Required
Add signature default
Signature delimiter
Label or mailbox
Attachments
Action
This is an event a Zap performs.
Write
Create a new record or update an existing record in your app.
Search String
Required
Action
This is an event a Zap performs.
Search
Find existing data in your app
For AI agents & developers
Use Calendly and Gmail with AI agents and code
Beyond Zap workflows. Call Calendly and Gmail actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.
No code
Connect via Zapier MCP
Expose Calendly and Gmail actions as tools in any MCP client. Authenticate once, then call them in natural language.
Example actions on this page
Cancel an Event
Add Label to Email
Works with
Claude · ChatGPT · Cursor · any MCP-compatible client
There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.
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Customers who say using Zapier has made them better at their job
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Customers have created over 25 million Zaps on the platform
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Connect Calendly and Gmail to integrate crucial parts of your business
With Zapier, you can integrate everything from basic data entry to end-to-end processes. Here are some of the business-critical workflows that people automate with Zapier.
Automate your lead management and improve conversions
With Zapier, you can automate every part of your lead funnel and give yourself the best chance at converting leads. Automate everything from lead capture to outreach to reporting—and close more deals as a result.
Create more impactful campaigns with automation
Measuring campaign performance across platforms can get chaotic. Plus, digging up the right metrics costs you precious time and effort. With Zapier, you can create a centralized view of your performance, skillfully manage your lists, and ensure your campaigns drive ROI across the business.
Provide world-class support with a little help from automation
Support reps can't be productive when they have to track down crucial information for every incident or ticket. With Zapier, you can automatically send your reps the context they need to resolve tickets quickly and create a seamless customer experience.
Automate your way to actionable, up-to-date data
The days of manually exporting and importing data are over. With Zapier, you can send data where it needs to go, in the format you need it—so you can centralize your data and unlock more insights.
Resolve incidents faster with automation
Your technical support team wants to focus on tech tickets rather than admin work. With Zapier, you can automate everything from ticket creation to routing to inter-team communication—eliminating friction from incident management and increasing speed to resolution.
Learn how to automate Calendly on the Zapier blog
Learn how to automate Gmail on the Zapier blog
Make work flow with AI
Level up your Calendly to Gmail integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.
Frequently Asked Questions about Calendly + Gmail integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Gmail
How do I connect Calendly with Gmail?
To connect Calendly with Gmail, you'll need to use our integration platform. Begin by selecting Calendly as the trigger app and set your desired trigger, like 'New Event Scheduled'. Then, choose Gmail as the action app and define actions such as 'Send Email'. Authenticate both apps within our platform to establish the connection.
Can I automatically send a confirmation email after a Calendly event is scheduled using Gmail?
Yes, you can automate sending confirmation emails through Gmail when an event is scheduled in Calendly. Set the trigger in our platform as 'New Event Scheduled' in Calendly and specify the action in Gmail to 'Send Email' to attendees.
Is it possible to customize email content for different event types from Calendly?
Absolutely! When setting up the integration, you can customize the email content based on different event types by using filters or paths after the trigger step. This way, each event type can have tailored email content sent via Gmail.
Can I include calendar invite links in emails sent via Gmail when integrating with Calendly?
Yes, during setup of your integration, include dynamic fields from Calendly such as calendar invite links into your Gmail messages. This ensures recipients receive all necessary information directly within their invitation email.
Are there any limitations on how many emails can be sent via this integration?
Email sending limits are primarily determined by your Gmail account's restrictions. We recommend checking your current limits on sending volumes and ensuring they align with your needs when configuring emails through our system.
What happens if there's an error during email automation between Calendly and Gmail?
'If any errors occur during the automation process between Calendly and Gmail, we'll notify you immediately. You can check these errors through our task history or error logs page for troubleshooting and resolution.
Do I need any special permissions to integrate my Google Calendar events when using this setup?
'No special permissions should be required beyond standard access granting for connecting both platforms through our service. Ensure that both your Google account used for Calendar and Gmail are properly authenticated within our system.
About Calendly
Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.
One of the most popular email services, Gmail keeps track of all your emails with threaded conversations, tags, and Google-powered search to find any message you need.
