Connect Calendly and Microsoft Excel to power AI-driven automation

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Start with a template that brings Calendly and Microsoft Excel together. Build enterprise-grade automation in minutes.

Our most popular template

Add Microsoft Excel sheet rows for new invitee created events in Calendly
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Calendly + Microsoft Excel
Create Microsoft Excel rows when new Calendly invitees are added
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Calendly + Microsoft Excel
Add new rows in Microsoft Excel when invitees cancel in Calendly
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Calendly + Microsoft Excel
Add new Calendly invitees to Microsoft Excel as rows
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Calendly + Microsoft Excel
Create Microsoft Excel spreadsheets for new Calendly invitees with ease
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Calendly + Microsoft Excel
Create spreadsheets in Microsoft Excel for new invitees created in Calendly
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Calendly + Microsoft Excel

Add Microsoft Excel sheet rows for new invitee created events in Calendly

Details

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Calendly + Microsoft Excel

Create Microsoft Excel rows when new Calendly invitees are added

Details

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Calendly + Microsoft Excel

Add new rows in Microsoft Excel when invitees cancel in Calendly

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Calendly + Microsoft Excel

Add new Calendly invitees to Microsoft Excel as rows

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Calendly + Microsoft Excel

Create Microsoft Excel spreadsheets for new Calendly invitees with ease

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Calendly + Microsoft Excel

Create spreadsheets in Microsoft Excel for new invitees created in Calendly

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Calendly + Microsoft Excel

Update rows in Microsoft Excel when new invitees are created in Calendly
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Calendly + Microsoft Excel
Add new Calendly invitees to Microsoft Excel rows effortlessly
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Calendly + Microsoft Excel

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Zapier makes it easy to integrate Calendly with Microsoft Excel - no code necessary. See how you can get setup in minutes.

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1. Choose trigger event

2. Choose action

1. Select the event

Setup

Test

App

Trigger event

Choose a trigger event

Choose a trigger

A trigger is the event that starts your Zap—like a "Contact Created" from Calendly.

Add your action

An action happens after the trigger—such as "Add Row" in Microsoft Excel.

You’re connected!

Zapier seamlessly connects Calendly and Microsoft Excel, automating your workflow.

Supported triggers and actions

Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
Trigger
Instant
Try It
- Routing Form
Trigger
Instant
Try It

- Event Name
  Required
- Host User
  Required
- Co-hosts
- Duration (in minutes)
  Required
- Time Zone
- Start Date
  Required
- End Date
  Required
- Location Kind
- Location
- Additional Location Info
Action
Write
- Event Type
  Required
- Start Time
  Required
- Invitee Email
  Required
- Invitee Full Name
- Invitee First Name
- Invitee Last Name
- Invitee Timezone
  Required
- Location Type
- Text Reminder Phone Number
- Event Guests
- Questions
- Answers
- Enable Invitee Tracking
Action
Write

- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
- Name
- Email
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
Action
Write
Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
Action
Write
- Event UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Sort
- Email
- Phone Number
- Timezone
- Name
- Job Title
- Company
- Country
- State
- City
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Table
  Required
Trigger
Polling
Try It
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Trigger Column
Trigger
Polling
Try It
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- Range
  Required
- Apply To
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- Row ID
  Required
- Apply To
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet Name
  Required
- Column Headers
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- New Name
  Required
Action
Write
- Stop on error
  Required
- HTTP Method
  Required
- URL
  Required
- Query string parameters
- Additional request headers
- Body
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet Name
  Required
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- Row ID
  Required
- No_match_copy
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Lookup Column
  Required
- Lookup Value
  Required
Action
Search or write

- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
Event Canceled
Triggers when an event is canceled.
Trigger
Polling
Try It
- Free Plan Copy
- Webhook subscription scope
  Required
- Event Type
Trigger
Instant
Try It
- Free Plan Copy
- OAuth Scope Permissions
Trigger
Instant
Try It
- Event UUID
  Required
- Reason
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Name
  Required
- Email
  Required
- Email Is Primary
- Phone Number
- Timezone
- Job Title
- Company
- Country
- State
- City
- LinkedIn
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
Action
Write
Mark Invitee as No Show
Marks a specific invitee as a no show.
Action
Write
- Free Plan Copy
- OAuth Scope Permissions
- Contact UUID
  Required
Action
Search
- Free Plan Copy
- OAuth Scope Permissions
- Meeting Recap UUID
  Required
Action
Search
- Search
  Required
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
Trigger
Polling
Try It
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
Trigger
Polling
Try It
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Table
  Required
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- Column Index
  Required
- Apply To
- Header Preservation
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Title
  Required
- Column Headers
- Zap_step_id
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Row
  Required
Action
Write
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet
  Required
- Lookup Column
  Required
- Lookup Value
  Required
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
- Range
  Required
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet ID
  Required
Action
Search
- Plan Restrictions
- Storage_source
- Folder
- Workbook
  Required
- Worksheet Name
  Required
- Column Headers
Action
Search or write

For AI agents & developers

Use Calendly and Microsoft Excel with AI agents and code

Beyond Zap workflows. Call Calendly and Microsoft Excel actions directly from your AI client or your codebase, using the same 9,000+ app integrations Zapier already runs.

No code

Connect via Zapier MCP

Expose Calendly and Microsoft Excel actions as tools in any MCP client. Authenticate once, then call them in natural language.

Example actions on this page

Cancel an Event
Add Row

Works with

Claude · ChatGPT · Cursor · any MCP-compatible client

Connect Zapier MCP

Typescript

Call from code with the Zapier SDK

Trigger Calendly and Microsoft Excel actions from backend services, scripts, or agent code.

Install

# TypeScript / Node
npm install @zapier/zapier-sdk

Run an action

import { createZapierSdk } from '@zapier/zapier-sdk';

const zapier = createZapierSdk();
await zapier.runAction({ /* calendly / excel action */ });

Run the SDK docs

There is no Python package yet. SDK is TypeScript-only (@zapier/zapier-sdk). The MCP server URL is personal to your account; get it at zapier.com/mcp.

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Customers who say using Zapier has made them better at their job

25m

Customers have created over 25 million Zaps on the platform

6 mins

The average user takes less than 6 minutes to set up a Zap

Practical ways you can use Calendly and Microsoft Excel

Log new meetings in a central Excel spreadsheet.

When an invitee schedules a meeting in Calendly, Zapier automatically logs the meeting details in a dedicated Microsoft Excel spreadsheet on OneDrive. This keeps all appointments centralized, eliminates manual data entry, and provides a clear view of upcoming meetings in one place.

Business Owner

Try it

Monitor team scheduling activities.

When a new row is added to an Excel sheet tracking team schedules, Zapier creates a one-off meeting in Calendly. This workflow helps IT ensure efficient use of resources and time by keeping scheduling information in sync across platforms.

Try it

Track campaign-related meetings.

When a Calendly invitee schedules a meeting related to a marketing campaign, Zapier logs the meeting in a tracker within Microsoft Excel. This provides a unified log of campaign activities and ensures no follow-up opportunity is missed.

Marketing & Marketing Ops

Try it

Learn how to automate Calendly on the Zapier blog

Learn how to automate Microsoft Excel on the Zapier blog

Make work flow with AI

Level up your Calendly to Microsoft Excel integration with AI. Extract, summarize, and transform your integration data with leading AI models like OpenAI, Anthropic, and more.

Learn about AI automation

Frequently Asked Questions about Calendly + Microsoft Excel integrations

New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and Microsoft Excel

How can I integrate Calendly with Microsoft Excel?

You can integrate Calendly with Microsoft Excel using automation tools to connect both applications. This integration typically involves setting up a 'trigger'—for example, when a new event is scheduled in Calendly—and an 'action' such as adding the event details as a new row in an Excel spreadsheet.

What triggers are available for Calendly and Excel integration?

In our integration setup, common triggers include a new event created in Calendly or an invitee cancellation. You can use these triggers to define subsequent actions like updating your Excel sheet with relevant event data each time such events occur.

Can I automatically add new events to an Excel spreadsheet?

Yes, by setting up an appropriate trigger in our system, every new event scheduled in Calendly can automatically populate a specified Excel spreadsheet row with details like the invitee's name, email, and event time.

Is it possible to update existing data in Excel based on changes in Calendly?

Certainly. You'll be able to configure our platform to update specific rows or cells within your Excel file whenever changes, such as cancellations or reschedules, occur within Calendly appointments.

Do I need technical skills to set up this integration?

No extensive technical skills are required. Our platform provides user-friendly interfaces that guide you through setting triggers and actions between Calendly and Microsoft Excel efficiently without needing coding experience.

What types of information can be transferred from Calendly to Excel through the integration?

You can transfer various types of information such as invitee names, emails, scheduled dates and times, location details (if applicable), and other customized fields from your Calendly event setup directly into your Excel worksheets.

How often does the data sync between Calendly and Excel?

The synchronization frequency is determined by how you configure your triggers. Typically, data can be synced instantly when events happen but could also be scheduled at specific intervals that you prefer within our automation settings.

About Calendly

Calendly is an elegant and simple scheduling tool for businesses that eliminates email back and forth. It helps save time so that businesses can provide great service and increase sales.

Learn moreLearn moreHelpHelp

Related categories

Scheduling & Booking

About Microsoft Excel

Microsoft's Excel is a spreadsheet application used by millions of users across the world. It is part of the Office ecosystem and is considered the industry standard for spreadsheets. Only files on OneDrive for Business (available with Office 365 and Sharepoint server) are supported at this time with Zapier.

Learn moreLearn moreHelpHelp

Related categories

Microsoft

Spreadsheets

Similar apps

OneDrive

File Management & Storage, Microsoft

Smartsheet

Spreadsheets

Quip

Documents

Connect Calendly and Microsoft Excel to power AI-driven automation

Launch your first automated workflow

Add Microsoft Excel sheet rows for new invitee created events in Calendly

Create Microsoft Excel rows when new Calendly invitees are added

Add new rows in Microsoft Excel when invitees cancel in Calendly

Add new Calendly invitees to Microsoft Excel as rows

Create Microsoft Excel spreadsheets for new Calendly invitees with ease

Create spreadsheets in Microsoft Excel for new invitees created in Calendly

Add Microsoft Excel sheet rows for new invitee created events in Calendly

Create Microsoft Excel rows when new Calendly invitees are added

Add new rows in Microsoft Excel when invitees cancel in Calendly

Add new Calendly invitees to Microsoft Excel as rows

Create Microsoft Excel spreadsheets for new Calendly invitees with ease

Create spreadsheets in Microsoft Excel for new invitees created in Calendly

Update rows in Microsoft Excel when new invitees are created in Calendly

Add new Calendly invitees to Microsoft Excel rows effortlessly

Top companies trust Zapier to automate work that solves their unique business problems—no coding required.

How Zapier works

Choose a trigger

Add your action

You’re connected!

Supported triggers and actions

Use Calendly and Microsoft Excel with AI agents and code

Connect via Zapier MCP

Call from code with the Zapier SDK

Zapier is the automation platform of choice for 87% of Forbes Cloud 100 companies in 2023

Practical ways you can use Calendly and Microsoft Excel

Log new meetings in a central Excel spreadsheet.

Monitor team scheduling activities.

Track campaign-related meetings.

Learn how to automate Calendly on the Zapier blog

How to send Slack notifications for new Calendly events

How to create Google Calendar events from Calendly

Automatically add new Calendly events to Google Sheets

Learn how to automate Microsoft Excel on the Zapier blog

How to automatically copy rows between Excel spreadsheets

5 ways to automate Microsoft Excel

How to connect Google Sheets with Excel

Make work flow with AI

Frequently Asked Questions about Calendly + Microsoft Excel integrations

Connect Calendly to Microsoft Excel on the world's largest no-code automation platform